Reports
Matching bank deposits to gifts
How the Deposits report reconciles each Stripe payout and check batch to the penny, and how to hand it to your bookkeeper.
2 min read · Updated October 31, 2026
Your bank statement shows a deposit of $1,842.17 from Stripe. Which gifts was that? The Deposits report answers it.
One row per deposit
Each row is either a Stripe payout or a manual deposit batch (checks and cash you grouped). For each:
| Column | Meaning |
|---|---|
| Date | When it landed (payout arrival date, or the batch's deposit date) |
| Gross gifts | Sum of gift amounts, including fee cover |
| Stripe fees | What Stripe took, from Stripe's own balance transactions |
| Platform fees | DonorFinch's 1.2% |
| Refunds | Refunds deducted from this payout (may relate to earlier gifts) |
| Disputes | Chargebacks and the $15 fee deducted from this payout |
| Net deposit | What hit the bank. Always equals the bank statement. |
| Tie-out | Confirms gross − fees − refunds − disputes = net, to the cent |
Open a row to see the individual gifts, with donor, fund and receipt number.
How to reconcile
- For each Stripe line on your bank statement, find the row with the same date and amount.
- Record it in your books as: debit Bank (net), debit Processing fees expense (Stripe fees + platform fees), credit Contribution income (gross), with refunds and disputes as negative income. The Fund summary inside each payout splits income by fund for restricted-gift tracking.
- If you use QuickBooks Online, DonorFinch does step 2 for you; see QuickBooks sync, explained.
Why a payout can include old gifts
Stripe payouts lag charges by a couple of days, and refunds or disputes can relate to gifts from weeks earlier. The Deposits report groups by payout, not by gift date, so it always matches the bank. Use Gift detail when you want gifts by date instead.
Gifts not yet paid out
Gifts still in Stripe's pending balance aren't in any payout row yet; they'll appear when Stripe pays them out. Use Gift detail for a by-date view that includes them.
Export
Download the full report, or a single payout with its gifts, as CSV. Schedule it monthly to your bookkeeper from the Reports page.